Automated payment reminders that go out at the right time, every time, in your tone, with your branding. No awkward phone calls. No missed follow-ups. You get paid faster without lifting a finger.
You raised the invoice weeks ago. You know you need to follow up. But by the time you remember, the client has already moved on, and so has your cash. The average UK small business is owed £22,000 in overdue payments at any given time.
Invoice raised in your system
Your accounting software (Xero, QuickBooks, Sage, or similar) raises the invoice as normal. Nothing changes on your end.
Due date tracked automatically
The system monitors the due date without you needing to set a reminder or make a note anywhere.
First reminder sent on your behalf
A polite, on-brand reminder goes out automatically, on the due date, or a set number of days before, depending on your preference.
Escalation triggered if needed
If the invoice is still unpaid after a further period, a firmer follow-up goes out automatically. You set the rules; we build the logic.
Stops the moment payment arrives
Once paid, all reminders stop instantly. Your records update automatically. No risk of chasing a client who has already paid.
We built automated invoice chasing for a field service company that was spending hours each week on manual follow-ups. Reminders now go out automatically at seven, 14 and 21 days overdue. The director estimates 8+ hours a month freed up, and average days-to-payment dropped from 42 to 18.
We connect invoice chasing to the tools you already use, no new software to learn or pay for.
Invoice chasing automation sends payment reminders to your clients automatically, based on rules you set. Instead of remembering to chase each invoice yourself, the system monitors due dates and sends polite, professional reminders on your behalf, escalating if payment is still outstanding after a set period.
Done well, no. The reminders are written in your tone, carry your branding, and stop the moment payment is received. Most clients appreciate a prompt reminder, it saves them having to chase their own accounts team. You can review and approve the message templates before anything goes live.
We work with Xero, QuickBooks, Sage, FreeAgent, and most cloud accounting platforms. If you currently use a spreadsheet or a system we have not listed, get in touch and we will tell you what is possible.
Most invoice chasing automations are live within one to two weeks of the initial assessment. The setup is straightforward once we understand your current process and how you like to communicate with clients.
Replies from clients come back to your normal email inbox, where you handle them as you do today. The automation handles the outbound chasing; you stay in control of any conversations that follow.
Tell us how your invoicing currently works and we will show you exactly how automation would change it. No sales pitch. No obligation. Fixed price before we start.